21st Rome Film Fest

FILM REGISTRATION

Legal representative for the film

The person who registers the film takes responsibility for being the legal representative authorized by everyone who holds rights to the film. The declaration by the person who signs the registration form therefore exempts the Fondazione from the need to verify whether this person is legally entitled to register the film considering this fact to be

ascertained, and releasing the Fondazione from every responsibility in the matter.

Final deadline for registration of films

Only films uploaded, with a link or posted to the Rome Film Fest headquarters and postmarked on or before July 31st 2025 will be considered for selection.

The costs of pre-selection screenings organized far from the main venue (Rome), as well as the shipment costs for the film copies, must be borne by the participants. Any exceptions to these conditions for submission must be agreed upon by the Direction of the Rome Film Fest.

Copies, materials and subtitles to be sent for the preselection process In order to be considered for selection, the film’s submitter must, no later than July 31st 2025

a) Fill out the pre-selection entry form online exclusively on the Fest website

b) Send a copy of the film in one of the formats listed

The Festival is under no obligation to return works submitted for the pre-selection process in any format.

All materials (work in progress) and films may become part of the Fest archives, for documentation and research purposes only, and would not be used for commercial purposes, to protect the interests of filmmakers and producers. Authorisation for such a deposit will be requested to the producer or his/her/their representative.

INVITED FILMS

Entry form

Films invited to participate in the Fest will receive an entry form that must be duly completed and returned within five days of receiving the invitation. Receipt of the entry form by the Cinema Office implies the legal acceptance of the invitation by all concerned, and will be considered definitive and irrevocable. 

Program

The invitation of a film must remain absolutely confidential until the line-up has been officially announced by the Direction of the Rome Film Fest. Failure to comply will result in exclusion from the selection. Programming and scheduling of the screenings are at the sole discretion of the Artistic Director. Acceptance of the invitation by the persons submitting the film entails the commitment to allow up to five screenings of the film free of charge and to not withdraw the film once

the invitation has been accepted.

Moreover, any additional screenings (in-person or online) may be requested for streaming on the online video platform, or in Theatres, subject to the specific authorisation from the producer or his/her representative. In cases of force majeure (i.e. Covid-19) the Artistic Direction reserves the right to present options to deliver the program, either through streaming technologies (online platform) or in any other forms and screening methods.

Waiver Agreement

The Rome Film Fest is open to the public. The Rome Film Fest is also attended by accredited professionals and accredited journalists from the Italian and international press. All participants and/or guests of the Fest acknowledge that accredited television channels and other media partners will cover the Rome Film Fest for television and radio. By agreeing to take part in the Fest, all participants relinquish, free of charge, their broadcasting rights to any filmed footage and recorded audio, allowing the media partners to make such use of the above materials as they see fit.

Film copies

The owners of the invited films must send the following materials at their own expense no later than Wednesday, October 2nd 2025: - 2 DCPs in the original version (one for the screening and one back-up copy)

Italian language films must include English subtitles in the DCP, English language films must include in the DCP Italian subtitles. Films whose original version is neither in Italian nor in English have to include in the DCP separate Italian or English subtitle tracks. Submitters must supply the necessary materials to the electronic subtitling (for example: Video reference, original dialogue list, list of time coded subtitles), according

to the indications that will be provided by the Fondazione Cinema per Roma.

Furthermore, exclusively for the Rome Film Fest’s internal use, the owners of the invited films are requested to:

- upload an MP4 file (Codec H.264 – 720p – audio format AAC-LC, Stereo) with English subtitles to our online platform;

- OR 1 DVD or 1 Blu-ray Disc in the original version with English subtitles;

- send the list of subtitles with time codes.

GENERAL RULES

Participation in the Fest automatically entails observance of the present regulations.

Producers, distributors or other parties who submit films must guarantee that they are legally authorized to register the film in the Rome Film Fest.

The Director of the Fest reserves the right to settle any cases not covered by the present regulations and in turn, make exceptions to the Regulations in special, wellmotivated cases.

Should any dispute arise regarding the interpretation of any article of these regulations, the original Italian version is binding.